How to Add a Vehicle for a Stanford Department

Please note: As of June 20, 2019, departments will be able to purchase virtual department parking permits. Learn more about steps to take.

Starting June 20, 2019, designated Stanford affiliates can follow the steps below to order department parking permits. For other guides on using the virtual parking permit system, visit our "How to" guides page.

Summary of the Process:

After logging into your account in the online portal and clicking the "My Account" link:

  • Select "My Department/Vendor" tab and review the Department Summary page.
  • Select the "Vehicles" tab.
  • Click the "+ADD" button.
  • Provide the information for the new vehicle and driver information.
  • Click "Save".

Please see the step-by-step guide that follows for detailed instructions.

 

Note: Please use only Chrome, Firefox, or Safari browsers at this time.

 

Step 1: Upon login, the “Home” page will be displayed. Click on “My Account” to access transaction history and order options.

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Step 2: Click the “My Department / Vendor” tab.

Note: If a customer is not listed as a department contact, they will not see this tab. Please provide the correct contact by filling out the Department Contact Form.

If a customer is designated as a department contact, but with no organization assigned, an error message will display. Please contact Stanford Transportation if this error displays.

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Step 3: Review the Department Summary page.

Confirm your organization in the top right corner of this page before proceeding.

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The Department Summary page displays balance information, the maximum number of permits available for a customer to purchase for a department, the number of permits already purchased, and the number of permits available to purchase.

For questions about these quantities, please contact Stanford Transportation.

Step 4: Select the “Vehicles” tab.

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Step 5: Click the “+ADD” button.

Note: When adding a vehicle, make sure to assign the vehicle to the permit.

You can also remove a vehicle from this list by clicking the “X” button to the left of that vehicle.

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Step 6: Provide the information for the new vehicle.

Note: You are required to provide the vehicle plate type, state, plate number, and make.

  • Vehicles awaiting permanent plates - Enter the temporary number. If unavailable, enter the last 8 characters of the VIN. IMPORTANT: Update with the permanent number once you have it.
  • Plates with special characters - Enter only letters and numbers; omit special characters and spaces.

You have the option of providing the vehicle model, style, color, year, and VIN.

In order to expedite this process for department visitor vehicles, the visitor can send a picture of the license plate via email to the department contact, who can then enter the necessary information.

Have questions about entering your vehicle information? Visit the Frequently Asked Questions page on our website.

Click “Continue” when finished.

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Step 7: Provide driver information for the vehicle.

Note: You are required to provide the full name and email of the driver for this section.

Click “Save” when finished.

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