Organize Event Parking
Arrange charter shuttles
Reserve a charter bus or vehicle to offer comfortable, convenient transportation for your event attendees. Stanford Charter Services offers charter buses or other vehicles (ranging in capacity from 9 to 55 passengers) at below-market rates.
Event planners can arrange for charter buses to stop at different hotels or locations on or off campus. A two to four hour minimum reservation time applies, depending on the time of week and the type of vehicle reserved. All charter drivers are professional, courteous, and familiar with the Stanford campus.
Consider reserving a shuttle through Stanford Charter Services to transport your attendees to and from your campus event.
Contact Charter Services
Reserve Galvez Lot for your event
Galvez Lot (L-96) is designated as an "event" parking lot, with a maximum parking capacity of 423 cars. The lot offers a paved surface, marked spaces, permanent lighting, and nine (9) pay machines (pay-by-space number). There are three access driveways: two points of entry/exit on Galvez Street and a third access point on Lasuen Street (near Campus Drive).
Event planners can schedule group/reserved event parking at Galvez Lot through our Event Permit Order Form. P&TS offers several payment options, which are outlined in the Galvez Lot Event Parking Guidelines (PDF).
If you have any questions, please contact firstname.lastname@example.org or at 650.723.9362.
To minimize your department’s event costs and encourage event attendees to use alternative transportation, you are encouraged to have event attendees pay their own parking fee. Visit our Stanford Events and Peak-hour Trips web page to learn more about events and peak-trips at Stanford.
Reduce peak-hour event trips at Stanford
There are an increasing number of events at Stanford with hundreds or even thousands of event attendees on any given day. This makes it challenging for Stanford to meet its obligations to reduce peak-hour vehicle trips under its General Use Permit (PDF) with the County of Santa Clara.
As an event planner, you can help reduce peak-hour event trips in a number of ways:
- Schedule events outside of peak arrival times (8 a.m. to 9 a.m.) and peak departure times (5 p.m. to 6 p.m.) on weekdays.
- If you can’t avoid peak-trip arrivals and departures, consider offering a reception or activity that could encourage some attendees to arrive or depart outside of the peak-commute times.
- Suggest alternative transportation options for your event attendees.
- Consider reserving a shuttle through Stanford Charter Services to transport your attendees to and from your campus event.
- Have event attendees pay their own parking fee rather than offer free parking at Stanford.
In addition to helping Stanford comply with the GUP, you also will be improving the experience for your event attendees by reducing traffic they will encounter when attending your event. Learn more in the “Stanford Events and Peak-Hour Trips” section of our website.