Manage Your Vanpool
Applying for a vanpool permit
To apply for a vanpool permit, you need to form your vanpool group and request a carpool permit via our online portal. All members of the vanpool must enter their information when forming the group. At least five members of your vanpool must meet the eligibility requirements for the Commute Club to qualify for the free parking permit and full subsidy. Refer to the Start or Join a Vanpool webpage to learn the process of starting a vanpool.
Vanpool parking needs
If your vanpool has problems with or questions about parking on campus, contact us at 650.723.9923 or email us at email@example.com. We will be glad to work with you to help resolve your parking issues.
If your vanpool changes or ends
If your vanpool changes (e.g., one member is on leave) and still has at least five eligible members you must update your group information online. If your vanpool drops below five Commute-Club-eligible members, you will be given a two-month grace period and two-month partial subsidy to get back up the five-member threshold, after which you will be responsible for the full cost of your van as well the cost of your parking permit.
If your vanpool drops to four members:
For the first two months, P&TS will continue to provide the 100% subsidy.
- If the seat has not yet been filled after the first two months, P&TS will subsidize 50% of the vanpool lease for two more months. Vanpool members will be responsible for the other 50%, and the group can decide whether the empty seat is paid for by all members or by the member(s) on leave.
- After four months, the vanpool will be responsible for 100% of the vanpool fare.
If your vanpool drops to three or fewer members:
- If a van drops to three members, it will have one month to get up to at least four members.
- If the vanpool has four members after this month, then it can continue with one additional month grace period and two months of partial subsidy.
- If it does not have four members after the first month, it must convert to a carpool immediately.
- If the vanpool drops to two members, there is no grace period. It must convert to a carpool at the end of that month's lease.
Our goal with this change is to better accommodate those who go on leave, while at the same time making sure vanpools have a stake in the financial cost and ongoing presence of empty seat(s). Please plan ahead by establishing a reserve fund.
You will also not be eligible for Clean Air Cash during the grace period until you get back up to the five-member threshold.
If your vanpool ends, your vanpool permit is no longer valid.
Notify Parking & Transportation Services whenever there is a change or expected change in your vanpool to retain vanpool privileges for eligible members and/or to avoid penalties. If you have further questions about vanpooling, call us at 650.723.9362 or email us at firstname.lastname@example.org.
Please note: Fraudulent enrollment in a Stanford vanpool is a violation of Stanford's policies. Anyone found to be in violation of the vanpool policies set forth by Parking & Transportation Services (P&TS) will immediately forfeit Commute Club privileges and be subject to disciplinary action up to and including termination of employment or expulsion.