How to Purchase and Manage a Long-Term Permit for a Stanford Department

Please note: As of June 20, 2019, departments will be able to purchase virtual department parking permits. Learn more about steps to take.

Starting June 20, 2019, designated Stanford affiliates can follow the steps below to manage long-term department parking permits when your order has been processed. For other guides on using the virtual parking permit system, visit our "How to" guides page.

Summary of the Process:

After filling out the Department/Vendor Permit Order Form to purchase a long-term permit for your department:

  • Log into your account in the online portal and click "My Account."
  • Select "My Department/Vendor" tab.
  • Select the "Available Permits" button and then click "Assign."
  • Assign a vehicle to the permit.
  • Verify the vehicle is linked to the permit.

Note: Make sure to provide the correct contact for your department by filling out the Department Contact Form. 

Please see the step-by-step guide that follows for detailed instructions.

 

Note: Please use only Chrome, Firefox, or Safari browsers at this time.

 

Step 1: Purchase a long-term permit for your department by filling out the Department/Vendor Permit Order Form. 

Note: Please pre-register as a Department contact by filling out the Department Contact Form. Processing may take two to three business days.

 step 1

 

Step 2: Upon login, the “Home” page will be displayed. Click on “My Account” to access transaction history and order options

 How to Purchase Permits for a Stanford Department - Step 1

Step 3: Click the "My Department/Vendor" tab.

Note: If a customer is not listed as a department contact, they will not see this tab. Please provide the correct contact by filling out the Department Contact Form.

If a customer is designated as a department contact, but with no organization assigned, an error message will display. Please contact Stanford Transportation if this error displays.

 How to Purchase Permits for a Stanford Department - Step 2

Step 4: Click the "Available Permits" tab.

 

 step 4

 

Step 5: Under Available Permits, click "Assign."

 

 Step 5

 

Step 6: Assign a vehicle to the permit

If you have registered a vehicle ahead of time under the Vehicles tab, it will appear on the list so that you can select and assign it to a permit.

If you have not registered a vehicle, click "ADD" to add a vehicle information and then assign the vehicle to the permit. 

Visit our How to Add a Vehicle for a Stanford Department to learn more.

 Ste[ 6

 

Step 7: Verify the vehicle is linked to the permit

Click the "car" symbol to the right of the permit to confirm that your car is linked to the appropriate permit.

Once you have verified that the car has been assigned, you can log out of the portal.

 Step 7